HR Operations & Administration Specialist

Hello!

We are SFORS - a trading company where traders become successful!

We specialize in trading on global financial markets and are one of the key players in the proprietary trading industry, as well as a leader in premarket trading.

For the past 20 years, the company has achieved consistent success in the stock market through significant investments in trader development, advanced trading technologies, a progressive risk management model, and the creation of effective trading strategies, all of which help traders achieve success.

SFORS operates exclusively with its own capital and does not raise or manage external investments.

As our team continues to grow, we are looking for an experienced HR Operations & Administration Specialist to support our HR operations in Cyprus. The role will focus on personnel administration, compliance, leave management, immigration support, HR-related financial administration, and close cooperation with Legal, Finance, and People teams.

The successful candidate should be highly organised, detail-oriented, and confident working with HR documentation and local employment requirements.

Work format: On-site 

Key Responsibilities:

HR Administration & Compliance

• Prepare, process, maintain, and archive HR documentation in accordance with Cyprus legislation.

• Maintain employee personnel files, ensuring all required documentation is present and properly stored.

• Ensure timely registration of employee hires, changes in employment conditions, and terminations in relevant government systems; monitor compliance with procedures and deadlines.

• Prepare employment certificates, reference letters, and other HR-related documents upon employee request.

• Conduct regular internal audits of HR documentation to ensure data accuracy and completeness.

Immigration Administration

• Prepare, review, and collect the complete package of documents for work visa (BCS) applications and prolongations and ensure their timely handover to the external immigration specialist.

• Provide administrative support for obtaining and extending Temporary Protection status for employees.

Benefits & Medical Insurance Administration (HR Financial Administration)

• Communicate with the insurance provider: enroll new employees in the medical insurance program and process cancellations upon termination.

• Regularly review, update, and monitor the list of insured employees.

• Review and reconcile insurance invoices to ensure they match agreed rates, contractual terms, and the actual number of insured personnel.

• Initiate and coordinate timely payments for insurance and other HR services through internal payment systems.

Leave Management

• Maintain accurate records of annual leave, sick leave, and other types of employee absences.

• Advise employees on leave-related queries and maintain up-to-date data in internal systems.

Requirements:

• 2+ years of proven experience in HR Administration, HR Operations, or a similar administrative role.

• Familiarity with Cyprus labor legislation and local immigration processes (BCS work visas, Temporary Protection) is a strong advantage (or a solid background in HR admin with a high readiness to learn).

• Hands-on experience in preparing employment documents and maintaining personnel files with strict confidentiality.

• Experience with benefits administration, particularly managing medical insurance policies and communicating with providers.

• Proficiency in using HRIS/HR management systems for leave tracking and employee data management.

• Exceptional attention to detail, high accuracy in document processing, and strong organizational skills.

• Ability to effectively communicate and coordinate with external partners and internal team (immigration agents, insurance brokers, legal team etc.).

• Proactive mindset with the ability to handle operational tasks independently and prioritize deadlines.

Language

• Fluent English. 

• Proficiency in Ukrainian or Greek language would be a plus

Benefits:

Work-Life Balance: 21 days of paid annual leave plus all official public holidays.

Travel Perks: Complimentary stay at the company’s corporate apartments in Dubai during your annual leave or business trips.

Health & Wellbeing: Comprehensive private medical insurance, corporate massage therapy, and mental health support (reimbursement for sessions with a psychologist).

Sports & Fitness: Free access to corporate sports clubs (padel, yoga, cycling, running, volleyball, swimming) + partial reimbursement for gym memberships, tennis training, and rehabilitation programs.

Growth & Development: Financial sponsorship for external education and professional certifications, full access to internal learning programs, guest speaker sessions, and a corporate library.

Community & Culture: A vibrant corporate life with regular social and cultural events, team-building activities, and memorable team gatherings.